Read the draft tender
The agent reads the service description and identifies which AI function is to be procured. It marks the clauses where evidence ought to be stated.
Leistungsbeschreibung_KI-Assistenz_2026.docx, 34 pagesThe compliance date is not what costs money. The contract signed without evidence obligations is.
Checks which AI Act evidence a tender needs to require now.
Public administration
Four processes that take up the most time today
Developed in Germany · Hosted in the EU or on-premises
Delivered together with
Sovereign hosting in Germany, single-tenant from the first user.
Legal, tax and compliance expertise for legally sound deployment.
Advisory and implementation for the public sector, starting with the AI readiness assessment.
The renegotiation costs more than the clause that was missing.
An IT tender with a four-year term goes to market without AI evidence obligations. The compliance date falls in the second contract year and forces the procurement office, the legal department and the contractor back to the same table.
1missing clauseThe procurement documents contain no evidence obligation for AI conformity.
1compliance dateIt falls in the middle of the term, and the contract keeps running.
2renegotiationsFirst with the contractor, then with the legal department.
3parties at the tableThe procurement office, the legal department and the contractor all have to agree to the retrospective change.
Before publication, the evidence obligation is a clause in the procurement documents; afterwards, it is a meeting with the procurement office, the legal department and the contractor. The agent adds it beforehand and cuts renegotiations by 50%.
The chain shows the course of an IT tender with a multi-year term. The percentage is the headline figure from this agent's profile, not a measured value from a single procedure.
Three steps through the process.
The agent names the evidence that must be in the procurement documents; whether a system on offer provides it only becomes clear in the bid evaluation.
Check the contract term
The agent pulls the planned term from the contract database. It shows which compliance date falls within that term.
Term of 48 months from 1 April 2026, two extension optionsAdd to the tender text
The agent drafts the missing evidence obligations as proposed wording. The proposal goes into the procurement file as a draft.
Nachweiskatalog_Vergabe-2026-0417.docx with 9 itemsWhat the agent does not do.
It does not publish the tender.
The proposed wording stays a draft in the procurement file. A person triggers the notice on the procurement platform.
It does not decide the application's risk class.
It sets out the indications it finds in the service description. The legal department makes the legally binding classification.
It has no access to a supplier's system documentation.
It works on the draft procurement documents, at a point when nobody has submitted a bid yet. Whether a system comes with the required evidence only becomes clear in the bid evaluation.
Connected systems
- Contract database
- procurement file
- procurement platform
Operations
- Deployment modelEU cloud, private cloud or on-premises
- Data processingGDPR-compliant, no model training on your data
- Responsible teamsProcurement Office, IT Purchasing, Compliance
The questions that come up before the first meeting.
How quickly is the AI Act Procurement Evidence Agent ready to use?
A pilot typically runs on your own data within 4 to 6 weeks. The agent connects to your existing systems rather than running as a separate, parallel environment.
Where is the data processed?
EU cloud, private cloud or on-premises. Processing is GDPR-compliant and models are never trained on your data. Details in the Trust Center.
Where does the figure “50% fewer renegotiations” come from?
It is based on experience from comparable projects and process benchmarks, not a commitment. We work out the realistic effect for your organisation during the assessment before the pilot.
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